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Workflow patterns

Starting structures for approval-gated work.

Each pattern is a discussion aid. A suitable implementation still needs a defined trigger, approved sources, named reviewer, permitted action, visible output, failure path, and separate launch authorization.

Template library

A trigger, prepared work, a decision, and a visible finish.

These patterns illustrate structure without promising universal tool support or authorizing a live action.

Site watch

Site Watch Agent

Trigger
Uptime check fails or performance threshold crossed.
Prepared
Issue context and a draft alert with a recommended next step.
Review
The owner reviews the draft before an alert is sent or a fix is staged.
Output
Only the approved alert, incident record, or next step defined in scope.

Workflow

Workflow Agent

Trigger
A scheduled task, form submission, or approved manual request.
Prepared
The configured workflow steps and a reviewable draft output.
Review
The operator confirms, changes, rejects, or escalates the prepared work.
Output
The permitted action and record agreed in written scope.

Lead follow-up

Lead Follow-Up Agent

Trigger
A new inquiry arrives through an approved intake channel.
Prepared
Request context, missing details, and a bounded follow-up draft.
Review
The responsible owner reviews the draft before any send.
Output
The approved message and only the status update allowed by scope.

Operations review

Operations Lead Support

Trigger
An escalation flag, owner request, or scheduled operating review.
Prepared
In-scope statuses, open decisions, evidence, and a draft summary.
Review
The named decision owner reviews before distribution.
Output
The approved summary and queued next steps, each with an owner.

Security

Security Review Agent

Trigger
An approved read-only review event or access change.
Prepared
Available findings, evidence, known limits, and open questions.
Review
The security lead or owner reviews before any remediation step.
Output
The reviewed report and operator-owned follow-up defined in scope.

Approval

Approval Gate Agent

Trigger
Prepared work reaches a defined decision point.
Prepared
The draft, approved context, risk summary, and available choices.
Review
The assigned approver confirms, rejects, requests revision, or escalates.
Output
The recorded decision and only the action permitted by that decision.

Reporting

Report Agent

Trigger
An approved schedule or manual request.
Prepared
In-scope activity, exceptions, missing evidence, and a draft narrative.
Review
The owner reviews the digest before distribution.
Output
The approved report, visible record, and next review state.

Shared boundaries

Every pattern keeps the same operating discipline.

Approval-gated

Important actions wait for the named decision owner.

Visible records

Exact fields and retention are defined during scope.

Production boundary

A prepared draft is never production authorization.

Escalation path

Ambiguous or out-of-bound cases return to a person.

Start with the workflow you can name clearly.

The initial discussion is free. If the workflow appears suitable, the free ASHVUN Audit is a separate next step before written scope or paid implementation.

Discuss your workflow